Order Entry Services

Order Entry Services

Save time - let H&H take care of your sports project order entry and you will be free to focus on the photographic and customer service needs of your clients. It is our desire to make the sports season as easy and seamless as possible for you!

Season Setup

Service Time: 4 weeks

Setup time is dependent upon the studio, but 4 weeks should be allowed.

Interested in using Order Entry Services for your upcoming team and individual sports images? Please complete the application and tell us about your upcoming season.

Sports Order Entry Services Application
Application Process Checklist

Our experience teaches us that the key to this is proper preparation in advance. Proper advance preparation will help potential problems surface early, allowing enough time to address and resolve these issues. This can only result in reducing pressure on the studio and school/league; thus helping you provide a successful sports season for your client!

Studio tasks

Complete and submit the Sports Order Entry Services Application for each season.


Order Entry Services tasks

Contact the studio’s representative and discuss and prepare for the upcoming season.

Project Setup

Service Time: 1 Day

School Project Setup Form
Sample Subject Data

Studio tasks

Once approved, the studio will complete and provide the following information at least 2 weeks prior to each school’s picture day:

  • School Project Setup Form (complete one form for each project/school)
  • Subject Data File (students and staff for each project/school)


Order Entry Services tasks

The OES team will use the information from the studio to create one project per form. Once the project has been created by the OES team, a shoot packet will be sent to the studio containing:

  • Printed cards/labels with subject data (save all unused cards/labels to be used for Retake Day)
  • Blank cards/labels (save all unused cards after the shoot to be used for Retake Day)
  • Zip ties for camera cards
  • Shoot instructions
  • External hard drive or equivalent

Project Orders

Service Time: 1-5 days

Jan-Feb 1-2 days    ■    March-May 2-3 days    ■    June-July 1-2 days    ■    Aug-Dec 4-5 days

Studio tasks

After the shoot is over, return the Shoot Packet to the OES team. The packet should contain the following:

  1. Sports Package Order Form
  2. Copy of flyer/package definitions
  3. Template Text Node Mapping or Package Export xml file from hhschools (if not already set up with OES)
  4. USB thumb drive Including these items:
    • Images in sub-folders by Team/Group
    • Background images for any studio-design background templates
    • Package Insert background file (if applicable)
    • HHImageHost Event Cover Image (if applicable)
  5. Order envelopes containing forms separated by Team/Group in same sequence as images


Order Entry Services tasks

Upon receiving the packet containing all of the above information, the OES team will begin project maintenance including:

  • Setup Packages (Order Entry Services uses hhschools so the packages submitted have to be supported by hhschools)
  • Create Project
  • Import images into project
  • Associate groups if a Group project
  • Input data from order forms
  • Edit per studio’s instructions
  • Crop per studio’s instructions
  • Submit order(s)

Sports Order Forms

After the initial order, H&H Color Lab will submit to production any orders needed by the studio. These would include late package orders. The studio can submit the appropriate order form to H&H Color Lab for the order to be created and submitted to production.

Sports Package Order Form
Sports Ship to Home Order Form - NO Tracking
Sports Ship to Home Order Form - WITH Tracking
Back to Top


You must be logged in to the website to view prices.

Package Setup Price
Project Setup $57.20 per project
Package Setup Discount
(Package XMLs set up and approved prior to project creation, only available if under 1000 subjects)
50% off Project Setup fee per project
Set Up Packages $24.70
Set Up Packages Discount
(customer provides package xml from hhschools)
100% off Setup package fee
Set Up Groups
(in addition to project setup fee)
$0.99 per group
Shoot packet return shipping Priced by weight
Manual entry of subject data and order info
Order submitted in accordance with the Standard Ordering Guidelines as noted on this website
$0.50 per image
Manual Ship to Home Entry
Same as Standard Sports Entry, but with shipping information provided on order forms
$0.75 per subject
Non-Standard Order Entry
Order submitted outside the Standard Ordering Guidelines as noted on this website
$0.75 per image
Submit follow-up order $4.94
Custom Project Services
  • Special requests that do not fall within the normal scope of the Order Entry Maintenance Services.
$0.99 per minute

Note: The image count used for invoicing purposes is the number of images submitted in the order prior to editing.

By using this service, you are agreeing that in no event will H&H Color Lab (supplier) be liable to you or any third party for any incidental or consequential damages (including without limitation, indirect, special, punitive, or exemplary damages for loss of business, loss of profits, business interruption, or loss of business information) arising out of the use or inability to use the order entry service, or for any claim by any other party, even if the supplier has been advised of the possibility of such damages. Supplier’s ability with respect to its obligations under this agreement or otherwise with respect to the service or otherwise shall not exceed the amount of the fee paid for by you for the service.