For projects when you don’t have roster data:

Keep a run sheet of the individuals photographed keeping the list in the order the individuals are photographed. The information that is typically collected per individual is first name, last name & packages ordered. In addition to this might be grade & teacher information for a school or team name & sport type for sports. After importing the images into either hhschools or hhsports you will manually enter the data for each image. This method is great for small projects and when you are first starting to learn volume photography.

Another similar method that can be used for projects created in hhschools is to create a csv file that includes the jpg image name that corresponds to each subject. You create a project with the csv file and import the images, you’ll get a data match based on the image name associated to the subject data.

If you can get roster data before the shoot:

Hhschools offers several methods for a more streamlined way of matching subject data to images. The project is created with the csv file of roster data and each subject is given a unique subject ID. Camera cards or Subject ID labels are printed and taken to the shoot. The subject ID barcode will be scanned using one of the following methods.

  1. Post Shoot Scan. No scanning during the shoot. The Camera Cards are collected and kept in order shot at each camera. After the shoot each camera is imported into hhschools and a USB scanner is used to scan the Subject ID barcode to match the data to the image.

  2. Save scan data to the user comment field in a jpg file. Canon makes a 7D school kit camera that uses a USB style scanner connected to the camera. When the Subject ID is scanned it is saved to the user comment filed in the jpg file. When the images are imported into the hhschools project the subject data is matched by reading the scanned Subject ID in the jpg file.

  3. Time Sync. This method of scanning can be done with any manufacture’s digital camera. The scanner used is an Opticon scanner purchased from H&H Color Lab. The scanner is not tethered to the camera, it is synced to the camera by 2 timing points, a sync scan and a sync image. The scanning process is a simple scan a subject’s camera card and take the necessary photographs. Package scanning for each subject can be done for greater efficiency. The images and scan data are then imported into hhschools.