School Business Tools

Studio Bridge

Sometimes studios wish to offer higher end products in volume photography that don’t fit in the volume production process, packaging and delivery systems well. H&H Color Lab’s hhschools Studio Bridge is a unique feature that allows you to manage your workflow in hhschools and then quickly and easily pass certain images to hhstudio software for separate, high end product orders.

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School Photography Calendar

Download our School Photography Calendar to help plan your year and stay ahead of the competition. This helpful tool includes reminders for sales opportunities, marketing, account maintenance, yearbooks, and all other school photography tasks.

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Download our preseason checklist to help you prepare for a successful school season.

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Fall Job Tracking Grid

Download our sample School Fall Job Tracking Grid.

  1. Fill in each of your school names in row 2
  2. If you have an account number assigned to each of your schools, fill those in row 1
  3. Fill in the enrollment, picture date, makeup date and staff picture day in rows 3-6
  4. Customize the production steps in column A with all possible steps across all of your schools
  5. If any of your schools don’t require a production step, blacken in that step for that school
  6. As you start a production step, color in the upper left triangle of each step
  7. As you finish a production step, finish coloring in that rectangle for that school

Special thanks to our customer Jeff Edwards for this tracking sheet. Jeff prints this sheet on 8.5x11 or 8.5x14 laser printer and brings it to Fedex/Kinkos to have it copied to a blueprint printer for a very inexpensive 16x24 paper print he can hang on his wall for each season to help him track the status and progress of his schools.

download job tracking grid
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Sample Contract

Download our sample School Photography Contract. DISCLAIMER - THIS IS NOT LEGAL ADVICE: Seek advise from your councilor regarding contract law in your state. This sample contract is provided courtesy of Jeff Edwards, Scholastic Reflections Photography.

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Sample Portrait and Yearbook Agreement

Download our sample School Portrait and Yearbook Agreement. This sample is provided courtesy of Jeff Edwards, Scholastic Reflections Photography.

download portrait & yearbook agreement
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School Data Request Form

This sample letter can be used to request the minimum requirements of data for a school shoot to enable you to produce many necessary service items such as ID cards, Admin CDs, etc.

download data request form
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